Show advance sheets
Advance shows without digging through email threads
TourNote turns confirmed show information and reusable band requirements into an editable promoter email you can review in one place, send directly, and keep with the show.
Features
Built for the work around the show
At-a-glance status
See whether each eligible show is Not sent, Advanced, Changes not sent, or Send failed in the Events list.
Editable email
Review and amend the recipient, subject, introduction, requirements, and sign-off before you send.
Band file sharing
Attach selected tech specs, stage plots, and riders, with secure individual links when files exceed the attachment allowance.
Info and Logistics
Keep venue facts, contacts, hospitality, arrival, show timings, and stage time structured alongside the email.
Workflow
A practical setup for working bands
- 1
Organise confirmed show facts in Info and timings in Logistics.
- 2
Save the band contact email in Band Profile for promoter replies, then keep reusable requirements and default files in Advance Defaults.
- 3
Review the recipient, message, requirements, and files in Advance, send the email, then track whether current included information still matches.
Pricing
Credits for each band
Every new band starts with 10 starter credits, and bands can earn more by referring other new bands.
| Feature | Credits | Unlimited Pass |
|---|---|---|
| Starter credits | 10 per new band | 10 per new band |
| Events & show days | 1 credit each | Unlimited |
| Tours, travel days and day offs | Unlimited | Unlimited |
| To-dos and finance entries | Unlimited | Unlimited |
| Advance emails | Unlimited | Unlimited |
| Band members | Unlimited | Unlimited |
| Referral rewards | Earn credits | Earn credits |
FAQs
Common questions
- What is a show advance sheet?
- It is the practical show information a band and promoter confirm before the date, such as schedule, venue details, contacts, hospitality, production, and settlement notes.
- Does TourNote send a public form?
- No. TourNote sends the complete advance as an email body, with selected files attached or individually linked.
- Where do promoter replies go?
- Add the band's contact email in Settings > Band Profile. TourNote uses it as the Reply-To address, so promoter replies go directly there.
- What happens when details change?
- TourNote marks the show Changes not sent when the current recipient, Band Profile Reply-To address, message, requirements, or selected files differ from the latest accepted email.
Related resources
Ready to manage your band in one place?
Join bands worldwide using TourNote to plan shows, tours, rehearsals, advances, files, finances, and to-dos.