Events
Manage tours and standalone events (one-off shows, festivals, rehearsals, recordings, and promo days) from a single list.
What are Events?
- The Events list combines tours and standalone events in one timeline
- Tours are containers; their show days, travel days, and day offs live inside each tour
- Standalone events include one-off shows, festivals, rehearsals, recordings, and promo days
- Rehearsals, recordings, and promo days can span multiple dates
- Show days, one-off shows, and festivals appear together in Advancing
- Rehearsals, recordings, and promo days stay in Events and do not appear in Advancing
- Upcoming items appear first, with past tours and events available in the Past view
List and Calendar Views
- Home keeps today's show and your upcoming attention items visible, while Events stays focused on the full schedule
- Use the segmented tabs at the top of Events to switch between List and Calendar
- List view shows upcoming tours and standalone events in one timeline
- Calendar view shows tours, standalone events, and Unavailable blocks for band members
- Use the + button in either view to add a tour or event
- Use the + button in calendar view to add Unavailable blocks
Creating a Standalone Event
- Navigate to Events from the menu or bottom nav
- Click the + button and choose One-off Show, Festival, Rehearsal, Recording, or Promo
- Enter the event date (or a date range for rehearsals, recordings, and promo days)
- Add venue details: name and location
- Add promoter information if needed (email is key for advance sheets on one-off shows and festivals)
- Save the event — it appears in the Events list
Creating a Tour from Events
- Navigate to Events and click the + button
- Choose Tour and set the name, start date, and end date
- Open the tour to add Show Days, Travel Days, and Day Offs
- Tour dates are managed on the tour detail page
Events List
- List view focuses on upcoming tours and standalone events
- Past tours and events are available under Past Tours and Events
- Click any item to view or edit details
- Use the actions menu (tap the ellipsis or swipe on mobile) to edit or delete
- Tours open to their detail page where you manage tour dates
Event Hub Pages
- Open an event to access the hub page with tabs for Info, Schedule, Hotel, and Finances
- Info is the hub with venue details, promoter info, and advance sheet status
- Use Schedule to review the running order and schedule items for the date
- Use Hotel to track hotels or stays for the date
- Use Finances to add income and expense entries for that event
To-dos for Events
- Open an event and use its To-dos page for a show-specific checklist
- You can also create from the root To-dos view and choose the event in Linked Event
- Add checklists for each event and keep them scoped to that show
- Mark tasks complete to move them into Completed
- Completed tasks show who checked them off
Sending Advance Sheets
- Show days, one-off shows, and festivals all support advance sheets
- Rehearsals, recordings, and promo days do not use advance sheets
- Navigate to Advancing to see them together
- Open a show from the Outstanding list to reach its advancing page
- Send from there with Send advance form, or use Enter advance details if the band is adding the information manually
- Track status: Not Sent → Sent → In Progress → Completed
Events vs Tours
- Tours: Multi-day container with show days, travel days, and day offs
- Standalone events: One-off shows, festivals, rehearsals, recordings, and promo days
- Advance sheets: Available for show days, one-off shows, and festivals
- Use standalone events for: Individual bookings, rehearsals, recordings, promo days, and festivals
- Use tours for: Multi-date runs with travel between cities
Free Limits
- Free includes 1 tour with up to 30 tour dates
- Free includes 7 standalone events
- Event limit includes one-off shows + festivals + rehearsals + recordings + promo days
- Free includes 10 income/expense entries
- Free includes 10 to-dos
- Free creation limits count items created, so deleting items does not reset those limits
- Upgrade to Plus for unlimited tours, tour dates, events, premium planning tools, and more storage
💡 When to Use Standalone Events
Use standalone events for individual bookings that don't need the full tour structure. If you're playing multiple cities in succession with travel between them, create a tour instead — you'll get better organisation with travel days and rest days.